Scan Rate Con
This screen allows you to upload a rate confirmation sheet and automatically generate a new shipment from the details it contains.
Note: This screen uses third-party AI to process rate confirmation data. Scanning the same confirmation sheet multiple times may produce different results depending on what the AI reads and interprets at that time. Please use the feedback options on the screen to submit input for review and improvement.
Scanning the same confirmation sheet multiple times may get different results based on what the AI service reads and processes at that time.
AI Service Options
Two AI services are available for rate confirmation scanning: OpenAI and AWS Claude. The active service can be selected on the Dispatch: Set Up Options screen.
Scanning a Rate Confirmation
To begin, drag and drop a rate confirmation sheet onto the screen, or click the screen to browse for a file.
Multiple tabs can be open simultaneously to process several loads at once. Each tab displays a yellow dot while processing and turns green when complete.
Reviewing the Scan Results
Once scanning is complete, the results screen displays the information extracted from the confirmation sheet:
Left side – Shows the key data pulled from the scan along with any suggestions generated from that information.
Right side – Displays the original rate confirmation sheet for reference. Highlighted sections indicate the specific information that was identified and will be used to build the shipment.
Use the feedback fields on this screen to provide input on the scan results. This is the most effective way to help improve the accuracy of the scanning process over time.
Creating the Shipment
Click the Create Shipment button to open a new shipment pre-populated with the scanned data. The rate confirmation sheet will be displayed alongside the shipment so you can review and confirm the details.
From this screen you can copy and paste any additional data from the confirmation sheet directly into the shipment fields. Once all information has been reviewed and updated as needed, click Save to save the shipment. The confirmation sheet will automatically be saved to that shipment's Rate Confirmation folder.
Customer Matching
When scanning a rate confirmation, Ditat attempts to match the customer by looking up the DOT number, email addresses, and phone numbers found on the document. If the correct customer is not being selected during scanning, try updating your customer records with the email addresses and phone numbers that appear on your rate confirmation sheets.