Set up Dispatch Options

Field

Description

Reference 1-5

The label entered here will be used as the corresponding reference number field on all shipments.

Required

If checked, this field must be filled in before a shipment can be saved.

Unique

If checked, this field must contain a unique value per customer before a shipment can be saved. This check does not apply to cancelled loads or changes to already-invoiced loads.

Field

Description

Equipment Type

Select the default equipment type for new shipments.

Confirmation sheet

The layout selected here will be used for confirmation sheets printed using the Confirmation Sheet 1 option on a trip.

Confirmation sheet 2

The layout selected here will be used for confirmation sheets printed using the Confirmation Sheet 2 option on a trip.

Proof of delivery

The layout selected here will be used for all Proof of Delivery documents printed from Ditat.

Booked for

Select whether all new shipments default to Company Assets or Brokerage. To use a different default for specific customers, this can be overridden at the customer level.

Shipment duplication

Choose whether shipments are duplicated one-by-one or using a wizard.

Shipment auto-completion

Choose how the system adds check calls when using the auto-complete button. The default marks all check calls as 00:00 on the current date. If Appt +2hr is selected, the system will set the time-in to the scheduled appointment time and the time-out to 2 hours later.

Default driver pay type

Sets the default pay type applied when new drivers are added. If set to Payroll, all new drivers will default to payroll and can be changed to settlement as needed. If set to Settlement, all new drivers will default to settlement and can be changed to payroll as needed.

Field

Description

Integrate with SaferWatch

This module must be enabled by the Ditat development team. Contact sales at sales@ditat.com for details.

Alert group

Select the group of users who will receive notifications when SaferWatch scores change for carriers assigned to or enroute on current loads.

SaferWatch customer key

Enter your SaferWatch customer key.

SaferWatch refresh interval

Select how often SaferWatch data should be refreshed.

Last complete refresh on

Displays the date of the last complete SaferWatch refresh.

Last daily sync on

Displays the date and time of the last daily sync.

Perform complete refresh

RefreshTriggers a full refresh, pulling each carrier's current score and reloading carrier contact information

Field

Description

Base time zone

Select the time zone the HOS system should use.

Rule set

Select the HOS rule set to apply to all drivers by default. Individual drivers can be assigned a different rule set on their driver profile if needed.

24 Hour reset exception

Check if the 24-hour reset exception applies to your HOS setup.

8 Hour break exception

Check if the 8-hour break exception applies to your HOS setup.

Short-haul exception

Check if the short haul exception applies to your HOS setup.

Waiting time exception

Check if the waiting time exception applies to your HOS setup.

Field

Description

Integrate with GPS Tracker Aggregator

This module must be enabled by the Ditat development team. Supported integrations include Fourkites, Macropoint, Project44, E4score, and 10-4.

Integrate with Tenstreet

Pulls driver information data into Ditat.

Integrate with MyCarrierPackets

Pulls carrier documentation into Ditat. Requires SaferWatch to be active in order to pull carrier data.

Field

Description

Mode

Select the mode for the Planning Board. Pre-Planning — the board is pre-filled with truck locations from the TMS, but trucks are only moved forward by manually pre-planning them on the board. This is the intended mode for most companies. Fix Burnt Trucks — the board is pre-filled with truck locations and moving forward shows trucks as available based on their latest delivery date or pre-planned location. Real-Time Sync — the board continuously moves trucks to new locations based on the latest delivery time of all assigned trips. In this mode, trucks cannot be moved manually. Click here for more information on Planning Board modes. Click here for more information on Planning Board modes.

Copy shipment notes to trips after split

If checked, notes added on the Planning Board will be copied to both trips when a load is split. If unchecked, notes will be lost after the split.

Driver match

Choose how drivers are displayed on the Planning Board. Last Trip Assignment shows the last driver assigned to the truck. Per Setup shows only drivers assigned to a truck on their driver profile.

Pickup/Destination display

Choose whether shipments display City/State or Location ID for pickup and delivery.

Id to display

Choose which reference ID is displayed on the Planning Board — either the standard shipment ID or any of the five shipment reference fields.

Field

Description

Use GPS from trailers

Checked by default. When enabled, the system uses the trailer's GPS pings for load tracking and ETA calculations.

Use GPS from trucks

Checked by default. When enabled, the system uses the truck's GPS pings for load tracking and ETA calculations.

Use GPS from drivers

Checked by default. When enabled, the system uses the driver's mobile device GPS pings for load tracking and ETA calculations.

Avg single MPH

Enter the average speed used to calculate ETAs for single-driver trips.

Avg team MPH

Enter the average speed used to calculate ETAs for team-driver trips.

Avg with HOS MPH

Enter the average speed used to calculate ETAs when integrated with Hours of Service.

Live Track

Determine what type of live tracking is provided to customers. Options are Disabled, Strict (only shows tracking while on the expected route), or Show Out of Route.

Field

Description

Enable emailing check calls

This module must be enabled by the Ditat development team. Contact sales at sales@ditat.com for details.

Notify group

Select the group of users who will be notified when there are issues emailing check calls to customers.

Email account

Select the email account that will be used to send check call emails to customers.

Pickup time in

Select the email template to use for this check call type.

Pickup time out

Select the email template to use for this check call type.

Delivery time in

Select the email template to use for this check call type.

Delivery time out

Select the email template to use for this check call type.

Status

Select the email template to use for status check calls.

Track Status

Select the email template to use for Track Status check calls.

Track Status Frequency

Select how often Track Status notifications are sent — every 1, 2, 3, or 4 hours — regardless of whether new check calls have been entered.

Max retry count

Enter the number of times the system will attempt to resend a failed check call email.

Field

Description

Enabled

If checked, this module is active on your account. To enable this module, contact sales@ditat.com.

User

Displays the monthly scan limit set for your account.

Default profile

Select the AI parsing provider to use for rate confirmations. Current options are Default, AWS Claude, or OpenAI.

Enabled

Use this option to disable the generation of GPS check calls.

Quota

Displays the monthly scan limit set for your account.

Provider

Select the AI parsing provider to use for rate confirmations. Current options are Default, AWS Claude, or OpenAI.

Field

Description

Generate

Use this option to disable the generation of GPS check calls.

Geofence radius

The radius around a location within which the system will consider a unit to be at that location. The default is 0.3 miles.

Out of route threshold

The maximum distance a unit can travel off-route and still have an ETA calculated.

Field

Description

Timeliness of GPS pings (minutes)

How recent a GPS ping must be relative to the last check call for the system to count it as a GPS match. The default is 30 minutes.

Max distance from location (miles)

How close to a location a GPS ping must be for the system to count it as a GPS match. The default is 1 mile.

Correction speed (MPH)

The speed allowance used to match a driver's location to the stop location on a pending check call. The default is 0 MPH.

Field

Description

Bobtail from split point as default

If checked, the system will automatically add a bobtail from the split point when splitting a trip.

Field

Description

Include 'assigned' when suggesting trucks

If checked, trucks already assigned to other trips will be included in suggestions, allowing you to identify nearby trucks that may be a better fit for the load.

Use scheduled arrival when suggesting trucks

If checked, the system will include trucks scheduled to deliver before the pickup time for this trip, helping you assign loads to trucks that will be available.

Require note on Bobtail

If checked, a note is required any time bobtail is added in the trailer assignment wizard.

Pre-fill driver

The assignment wizard will pre-select the driver from Planning Board data unless disabled by selecting None.

Pre-fill trailer

The assignment wizard will pre-select the trailer from Planning Board data unless disabled by selecting None.

Pre-fill unloaded origin

The assignment wizard will pre-select the unloaded origin from Planning Board data unless disabled by selecting None.

Show vendor tab

If selected, the vendors tab will be visible in the trip assignment wizard. Up to 6 vendors can be assigned.

Show return stop tab

If selected, the return stop tab will be visible in the trip assignment wizard. Useful for frequent round trips or when drivers regularly return to a terminal or home location.

Driver_License

Checks whether the driver's license is expired.

Truck_Tags

Checks whether the truck's tags are expired.

Trainee

Requires the trainee to be assigned as the secondary driver with a trainer as the primary.

Team_Second

Prevents a secondary team driver from being assigned as the primary driver on a trip.

Truck_Owner_CO

Restricts company drivers to running loads only in company-owned trucks.

Truck_Owner_OO

Restricts lessor drivers to running loads only in trucks assigned to the same lessor profile.

Team

Requires team drivers to be assigned to the same lessor profile.

Carrier_Insurance

Requires carriers to have insurance on file for brokerage loads.

Hazmat

Requires hazmat loads to be assigned to a driver with a hazmat endorsement.

Driver_Truck

Requires the truck used on the trip to be assigned to the driver's profile.

Shipment_Revenue

Requires the shipment to have a rate entered before it can be dispatched.

Driver_Physical

Checks whether the driver's physical expiration has passed.

Truck_Service

Checks whether the truck's Next Service On date has passed.

Truck_Inspection

Checks whether the truck's Next Inspection date has passed.

Trailer_Inspection

Checks whether the trailer's Next Inspection date has passed.

Truck_Insurance

Checks whether the truck has current insurance on file.

Carrier_Customer_Insnc

For brokerage loads, checks whether the carrier's total coverage meets the insurance requirements specified on the customer profile.