Enter Deductions
To access tab: Rate & Pay → Enter Deductions
Click here for information on how to use a data entry window.
Ditat TMS allows you to create Deductions that can be setup to happen Weekly, Monthly, or just on Current Settlement. This is commonly used for Trailer Deposits, Mobile Device Charges, or Loans.
Field | Description |
Deduction Id | Deduction Id can be up to 25 characters in length and should be unique within the system. If you enter an Id that already exists in the system, the deduction record will be pulled from the system and can be edited. Otherwise, a new deduction record can be created. |
Status | Indicates if Deduction is active or cancelled |
Cancel Deduction | This will allow you to cancel a deduction that is in the system. Will be prompted to add a reason for canceling. |
View History | This will bring up a history report for this deduction with what is owed at this time as well as a list of each time it has been deducted. |
Fees
Field | Description |
Collect Fee | Check the box if you want to collect a fee for this deduction. |
Deduction Type | Select the Deduction type to use for this fee. |
Type | Choose if you want to deduct the Fee upfront or With deduction. |
Fee | Enter the fee you can do this as a $ amount or a %. |
Other
Field | Description |
Description | Enter the description for this deduction. Suggest description to be who the advance is for what is about and the amount. Example Insurance payment for John Doe $200 weekly. |
Advance | If this deduction was created from an advance the advance will be entered here. |
Main
Field | Description |
Type | Choose the Deduction from the Deductions List. |
Carrier | If this deduction is for a specific Carrier select from the list. |
Truck | If this deduction is for a specific Truck select from the list. |
Driver | If this deduction is for a specific Driver select from the list. |
Start | Date To Start Deduction. |
End | Date To End Deduction. |
Details
Field | Description |
Priority | Priority Of the Deduction, Lower Priorities should be removed before higher priorities. |
Frequency | Is this a Current Statement, Weekly, or Monthly Deduction. |
Deduct in advance (will show when Monthly or Weekly is selected) | Check this box if you want to deduct this amount in advance. Example if you have this set to happen monthly starting on 5/1/122 and this box is checked then the amount is due on 5/1/22 if the box is not checked then the amount is not due until 6/1/22. |
Base off (will show when Every Settlement is selected) | With this option you can choose between Deduct Fixed Amount, Gross Pay, Total Miles, Loaded Miles, and Trip Count. |
Deduction amount | Enter the amount of the deduction. |
Max one time amount | Enter the maximum you will collect at one time. |
Total amount to deduct | Enter the Total Amount to collect over time. |
Example of Deduction
The example above is $50 for insurance being deducted from the driver each settlement